PRIVACY NOTICE TO CALIFORNIA EMPLOYEES AND JOB APPLICANTS REGARDING THE COLLECTION OF PERSONAL INFORMATION
Deallus adopts this Privacy Notice to California Employees and Job Applicants Regarding the Collection of Personal Information (the “Privacy Notice”) to comply with the California Consumer Privacy Act (“CCPA”). Any terms defined in the CCPA have the same meaning when used in this Privacy Notice.
Deallus is committed to protecting the privacy and security of personal information. The Company is one that, in the course of its business, asks job applicants, prospective employees, and employees to provide personal information necessary relating to their employment or prospective employment. This Privacy Notice describes how the Company collects and uses employee personal information, the categories of personal information it collects, and instances where Company may disclose employees’ personal information to third parties. Company will only collect and process employee personal information in accordance with this Privacy Notice, unless otherwise required by applicable law.
Categories of Personal Information Company Collects and How We Use It
The Company collects and processes information from employees for human resource, employment and benefit administration purposes, and where necessary to comply with any local, state, and federal legal obligations. The Company obtains the categories of personal information listed below directly from employees and the information they provide during their job application process, their employee onboarding process, and during the selection of benefits as an employee. In some cases, Deallus may obtain a background check and/or consumer report from a consumer reporting agency once an offer of employment is made.
Company collects the following categories of your personal information:
Personal identifiers that associates provide when they apply for a job, supply information for benefits, or in context of employment with us, such as employees’ first and last name, address, email address, telephone number, date of birth, social security number, driver license number, passport number, and/or other government identification numbers, immigration and work authorization status, signature, and username and/or account name. The Company collects this information to make an employment and/or job related decision that involves the employee, to fulfill or meet the reason employee provided the information as a job applicant or employee, to provide employees with employment with Company, to manage the employment relationship with us and for general employee administration and processing (including associate payroll and benefits administration), and to create, maintain, and secure online employee accounts with the Company.
Financial information such as banking information for direct deposit, debit card number, credit card number, tax selections, pay rate, payroll deduction information. The Company collects this information for employees related human resource administration (including employee payroll and benefits administration), processing work-related claims (for example, insurance or payment claims), and all related accounting and auditing.
Benefit selection and related information such as employee benefit selection, social security number or other government identification number, date of birth, health insurance information, policy number, and selections. Deallus collects this information to administer benefit claims and for employees related human resource administration.
Protected classification and diversity information such as age, race, color, national origin, citizenship, marital status, physical or mental disability, sex (including gender, gender identity, gender expression), and veteran or military status. Deallus collects this information to comply with local, state, and federal laws and regulations and for the Company’s diversity initiatives.
Professional and employment-related information such as current or past employment history, associate status and title, job evaluations, employment status, work schedule, job assignments, hours worked, training and development information, performance evaluation information, disciplinary and counseling information, and termination information. The Company collects this information to make an employment and/or job related decision that involves the employee, to fulfill or meet the reason associates provided the information as a job applicant or employee, to provide employees with employment with Company, to assess qualifications for a particular job or task, conduct performance reviews and determine performance requirements, for education, training, and development requirements, and to gather evidence for disciplinary action or termination, for other human resource administration purposes, and to administer and process employee benefits.
Education information such as education history. Deallus collects this information to evaluate and make an employment and/or job related decision that involves employees, to provide employees with employment with Company, to assess qualifications for a particular job or task, conduct performance reviews and determine performance requirements, for education, training, and development requirements. Education information of our lawyers may also be used for client marketing.
Health and Safety Information such as health conditions, if relevant to employees’ employment, job restrictions, workplace accident and illness information, and health insurance policy information. Company collects this information to maintain a safe workplace, assess employees’ working capacity and make necessary accommodations, administer health and Worker’s Compensation programs, and comply with applicable laws.
Network activity information, including employees’ iTunes password if they choose to use their own iTunes account on any Company-issued iPhone or use their personal phone for Company business, and internet activity information on company-issued computers. The Company collects this information for confidentiality and security in order to be able to erase devices remotely should data need to be protected.
Beneficiary Information of employee beneficiaries, such as name and contact information, relationship to the employee, birth date, social security or other government identification number, and any other information necessary to process any benefits claims. The Company collects this information to administer and process any related benefit claims.
Emergency Contact Information of person(s) employees designate as their emergency contact(s) such as their name and contact information, and their relationship to the employee. Deallus collects this information to maintain contact information should an emergency involving an associate arise during his/her employment.
Deallus will not collect additional categories of personal information or use the personal information collected for materially different, unrelated, or incompatible purposes without first providing an employee with additional and/or updated notice.
Disclosure to Third Parties
Deallus does not sell or otherwise disclose employees’ personal information to any third parties for any monetary consideration. Deallus only shares employee personal information with service providers to the extent necessary in order to administer employee benefits, including for payment of wages, tax processing, and health insurance, and in connection with its human resource activities. Deallus also discloses employee information when required to by local, state, or federal law.
Changes to This Privacy Notice
Deallus reserves the right to update this Privacy Notice at any time and will provide employees with a new Privacy Notice when and if any updates are made. Deallus would like to use employees’ previously collected personal data for different purposes than those it notified employees about at the time of collection, Deallus will provide employees with notice and, where required by law, seek their consent, before using their personal data for a new or unrelated purpose. Deallus may process employee personal data without their knowledge or consent only where required by applicable law or regulation.